- Contact information is available on the online Membership Directory. In your Membership Profile members may select the contact information that will displayed about them.
- Contact information is available to vendors that we utilize to perform various functions that range from hosting our web site to processing large mailings.
- Aggregate information that is not member-specific is available in reports that we prepare for advertisers and sponsors, as well as our promotional and business partners.
We share your contact information with third parties only as described below.
SWANA, Its Chapters and Vendors
SWANA staff and designated officials from each Chapter may access contact information that you provide for internal marketing purposes, including sending you notices of membership renewal deadlines as well as new publications, services or products we offer likely to be of interest. The designated Chapter officials are required to limit the use of the information to official Chapter purposes and may not use it for personal or private business purposes. Violation of this requirement will lead to being removed from the list of approved users.
All companies working for SWANA (Vendors must comply with our information collection, use and disclosure policies, and are not permitted to sell your information to third parties or to use it except as authorized by us and you, or as permitted or required by law.
Credit Card Companies
As in any transaction, your credit card company will have all relevant information about the name of the vendor, item(s) purchased, and date and total cost. To facilitate orders and registrations, SWANA will cache your order information, and create an authorization with a merchant account (i.e., your credit card company). SWANA will not otherwise provide any personal data to your credit card company. Credit card charges will appear on your statement as being from SWANA.
Advertisers
We may share anonymous, aggregate (not member-specific) demographic, and anonymous information with advertisers. This information may be obtained from cookies (packet of information to identify a registered user) and similar technologies. No personally identifiable information is disclosed to any of these third parties in providing these reports. Credit card numbers, bank account numbers, and passwords are not shared with advertisers, sponsors or promotional partners, and are used by SWANA only to fulfill a purchase or registration.
Third Parties
SWANA will, from time to time at its sole discretion, rent its mailing list to carefully screened companies that we believe may provide a benefit to SWANA or its members. When we do, we have approved in advance the use of the mailing list and any material being to be sent. In addition, your contact information is not sent directly to this third party. All information is sent to an approved and bonded mailing house that handles all production for the mailing and destroys all information from SWANA immediately after it is used for this one mailing.
You can elect not to receive these mailings by following the directions in the section entitled “How Can you Control your Contact Information?”
A Note About E-mail and the Internet
Your e-mail address is not shared with third parties. Your e-mail address however is available to the officers of the chapters you are affiliated with. In addition, your e-mail address is also available through the member directory in our members only website.
To prevent your e-mail address from appearing in our member directory, simply follow the instructions in in the section entitled “How Can you Control your Contact Information?”
You should be aware that if you voluntarily disclose information, personal or otherwise, online in any community area (whether through the SWANA website or any other service available online), that information can be collected and used by others. For example, someone who sees your e-mail address on a message sent as part of our list services may send you an unsolicited e-mail.
A Note About Other Disclosures as Required by Law or Other Purposes
SWANA reserves the right to use or disclose any information without notice or consent as needed to satisfy any law, regulation or legal request; to conduct investigations of consumer complaints or possible breaches of law; to protect the integrity of our site and our property; to protect the safety of our visitors or others; to fulfill your requests; or to cooperate in any legal investigation. Nevertheless, we will attempt to notify any member, registrant or attendee with respect to whom we have disclosed information in response to a formal or official request. Unless otherwise directed by court order and subject to lawful authority, such information will be limited to General Contact Information (I.A.1-5).